Conference Visa

Note to Conference Organisers

When organising a conference at which you expect to have delegates/attendees from visa required countries, (see ‘Ireland Visa Requirements’S.I. No. 657 of 2006  ), it is imperative that arrangements for the issuance of visas are made in adequate time.

It is recommended that you notify the visa office well in advance, by e-mail at visamail@justice.ie, giving full details of the conference and where possible, a list of the delegates that wish to attend.

This list should clearly indicate guest speakers and other delegates whose attendance at the conference is vital. If conference organisers can vouch for the bona-fides of any delegates, please give full details.

Where you have simply been contacted by someone who obtained your details via a website, you should also inform the visa office of this and we will decide the merits of the application based on all information submitted.


Requirements from Prospective Conference Delegates

  • Fully completed and signed application form
  • Passport, valid for 6 months after your intended date of departure from the State
  • Letter from conference host confirming you will be attending conference, details of the nature, dates, place & duration of conference, and that registration fees (where relevant) have been paid.
  • Letter from your employer or Association confirming your attendance, and outlining the relevance of the conference to your employment or involvement in your Association.
  • Evidence from both your employer and conference host showing who will be responsible for all costs including travel, accommodation, expenses etc.
  • If you are paying these costs yourself, a detailed bank statement covering a 6 month period immediately prior to your application is required
  • You should also explain why you are attending this conference at your own expense
  • Evidence of your obligations to return to your country of permanent residence following the conference – letter from your employer/college showing the date of expected return etc


NOTE: All letters submitted should be on official company headed paper and give full contact details for verification purposes. These must include a full postal address, name of contact, position in company, telephone number (landline) and email address where relevant. (Email addresses such as Yahoo or Hotmail are not accepted). Website address should also be included, if available.


ALL OF THE ABOVE DOCUMENTS MUST BE SUBMITTED WITH YOUR APPLICATION

ALL DOCUMENTATION MUST BE IN ENGLISH OR ACCOMPANIED BY A NOTARISED TRANSLATION

NOTE: THE PROVISION OF ALL THE DOCUMENTATION LISTED IN NO WAY GUARANTEES THAT A VISA WILL BE GRANTED.


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